Complete Birthday Party Shopping List

Birthday Cake

The Birthday Cake and All The Other Things Needed to Throw A Memorable Birthday Party

There are plenty of details to account for when planning a birthday and getting your birthday party supplies ready to go. This birthday party shopping list will help you keep track of the many details you will wade through on the way to throwing a memorable birthday party.

Birthday Shopping List

  • 9″ Plates (food)
  • 7″ Plates (dessert)
  • Luncheon Napkins
  • Beverage Napkins
  • Cups
  • Plastic Cutlery
  • Invitations
  • Noise Makers
  • Party Hats
  • Candles
  • Balloons
  • Mylar Balloon
  • Cake
  • Centerpiece
  • Games
  • Crafts & Activities
  • Food
  • All “meal” items
  • Snacks
  • Soft Drinks
  • Ice
  • eVites
  • Balloons (helium)
  • Curling Ribbon
  • Streamers
  • Personalized Banner
  • Door Sign
  • Table Ensemble
  • Water
  • Table Cover
  • Centerpiece
  • Party Favors
  • Take Home Treats
  • Favor Bag
  • Blow Outs
  • Camera/Film/Charged Batteries
  • Thank You Notes
  • Ice Cream
  • Juice Boxes
  • Table Skirting
  • Paper Towels – lots of ‘em
  • Pinata (w/candy)
  • Chocolate for the Adults  :-)
  • Pizza
  • Photo Stand-In

Great Locations to Throw a Birthday Party

While “at home” and “backyard” birthday parties will always be popular, here are a few additional options to consider. While some of the venues have rental or admission fees, many are available at no charge. Tie your birthday party theme to the location, be adventurous, and most of all… have fun!

Shark Pinata

Include a Pinata at Your Birthday Party, Anywhere


  • Dome Hotel with Indoor Pool
  • Art Museum/Gallery
  • Pottery/Ceramic Making “store”
  • Children’s Museum
  • YWCA/YMCA or other similar gym
  • Beauty Parlor
  • Mobile Party – contained entirely in a Limo, Trolley or RV
  • Roller Rink
  • Bowling Alley
  • Swimming pool – (Country club, community center)
  • Gymboree/Kid gym
  • Movie Theatre – rent it out during an “off-peak” time
  • Grown Up/Adult restaurant for lunch
  • Park
  • Farm/Barn
  • Amusement Park
  • Parent’s place of business
  • City building like the court house
  • Rent out a toy store after hours
  • Sports Team Professional Arena or High School
  • Athletic Field
  • Zoo
  • The kitchen of a favorite restaurant (many will allow private sittings in their kitchens)
  • Airport/Stationary Airplane
  • Fire Station
  • Police Station
  • Local campground
  • Beach
  • Photo Studio – (great for Hollywood, Makeover or Pamper Parties)
  • Planetarium
  • Dance Studio
  • Putt Putt facility
  • Historic Train Station
  • Orchard/Greenhouse
  • Community Hall
  • Country Club
  • Science Museum

Party Planning Timeline To Do List

A Party Planning To Do List Makes Throwing A Party Simple

A Party Planning To Do List Makes Throwing A Party Simple

Three to Four Weeks Before The Big Event

  • Set a budget and vow to stick to it.
  • Determine what type of party you will have from formal to casual.
  • Select a party theme. This will help determine invites, food, favors & decorations.
  • Create a guest list.
  • Select an event date.
  • Purchase and send out the party invitations (usually 4 weeks ahead of the event).
  • Two to Three Weeks Before the Big Event

  • Track your RSVP to get an idea of the head count.
  • Determine a basic party flow for the event including activities, party games, mingling and food. Always have a few extra ideas in your bag.
  • Plan your menu. Track down an original party recipe or two that match your theme.
  • Purchase party favors.
  • Select party decorations and purchase them.
  • One Week Before the Big Event

  • Purchase all food items for the big event. Place orders as needed.
  • Prep or prepare food ahead of time as allowed.
  • Prepare an outline of everything that needs to be done before the party.
  • Update the outline of the party flow.
  • Finalize the headcount, but be flexible that it will change.
  • Purchase beverages.
  • Two to Three Days Before the Big Event

  • Confirm all orders placed.
  • Reconfirm the headcount, make a polite call to those you have not heard from via RSVP.
  • Buy any fresh food required.
  • Check for ample amounts of film or digital camera memory card space and batteries.
  • Say “yes” to the friends and family who are asking to help, give them a specific task from your prepared outline.
  • The Day Before the Big Event

  • Complete food preparation and pick up of pre-ordered food items.
  • Decorate for the party.
  • Set table/serving table. Layout all napkins, cups, bowls, utensils, serving dishes, bottle openers, etc.
  • Place a sticky pad in each bowl or counter area indicating what goes where.
  • Select music to fit the theme and the desires of the guests.
  • The Day of the Big Event

  • Prepare foods and beverages that could not be made ahead of time.
  • Put up all outdoor decorations, it is always best to do this the day of the party.
  • Start the music, set the mood.
  • Allow yourself plenty of time to get ready for the event, a long bath, glass of wine, quick dance, and exercise, whatever gets you in the right mood.
  • Place disposable cameras around; put out your camera to capture memories.
  • Enjoy! Remember … Life should be more fun!

    See Personalized Candy Bar Samples

    ShindigZ new personalized chocolate candy bars are fun to design and have sparked an artistic chord with shoppers. Starting at just $1.49 each, they make a great party favor.

    Choose from the purest dark or milk chocolate we could find. And what words and design should you add? Look below for some actual candy bar wrappers created by our customers.

    New, Lower Prices on 1,000 Party Supplies

    At ShindigZ, we’ve just marked down our prices on over one thousand party supplies! Stock up on Birthday Kit’N’Kaboodles, confetti, metallic curtains, favor boxes, solid tableware, life size standees and party basics.

    Shop a sampling of these best sellers for your next party and SAVE. Shop storewide for more value priced items and get your party decorations now up for Christmas, New Year’s and more.

    New, Lower Prices on 1,000 Party Supplies

    New, Lower Prices on 1,000 Party Supplies


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